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Non Clinical Staff

Practice Managers

Manor Surgery, Headington, Oxford.

Practice Managers are vital to the successful running of GP practices. They manage the business aspect of the surgery, making sure that patients are at the centre of the practice operations.  Practice Managers  work with a variety of staff who work from or are based within the practice. These staff will typically include GPspractice nursesmedical secretariesreceptionistsdietitianspharmacists and others.

Leadership Courses offered by BTH are a popular choice by Practice Manager for their CPD journey.


Care Navigators/Receptionists

Care Navigators/Receptionists are the unsung heroes of General Practice

Care Navigators/Receptionists play a key role in maintaining efficiency and productivity in the practice. They are also the front-line in maintaining patient relationships. As initiatives are being rolled out to support practices to ‘work at scale’, receptionists are being asking for more and more out of the team and the learning curve in constantly increasing. This is tough for them and for people managing them.

GPs and Practice Managers must understand how these roles have evolved, provide appropriate support and training rather than relying on their existing knowledge and skills.

You must not only consider the implications of changing general practice, but also those of changing behaviours of our patient population. Daily challenges faced by receptionists must be acknowledged, and they should feel reassured and be able to escalate any concerns.

By implementing the right systems, processes and training, practices can mitigate high staff turnover, patient complaints, DNA’s and even medicolegal risks – even in the most challenging environments.

Primary Care Navigators/Receptionists direct patients as the first point of contact to the most appropriate source of help. Web and app-based portals can provide self-help and self-management resources as well as signposting to the most appropriate professional. They ensure the patient is booked with the right person first time which is an enhancement to normal good customer service. It requires the Care Navigator to be skilled and confident in sensitively ascertaining the nature of the patient’s need and exploring with them safe and appropriate options. These options will usually include sources of advice and support outside the practice as well as within.

BTH offers non-clinical practice staff access to fully funded care navigation training which covers helping patients to help themselves, promoting self-care and finding the right sort of support/services or help to meet individual needs. Some practices now have designated primary care navigator appointments, whilst others are using the skills to opportunistically sign post patients to areas of non-clinical support.

Manor Surgery, Headington, Oxford.

Benefits for practices

This innovation frees up GP time, releasing demand for GP consultations in most practices. It makes more appropriate use of each team member’s skills and increases job satisfaction for receptionists.

Benefits for patients

It is easier for patients to get an appointment with the GP when they need it, and shortens the wait to get the right help.